Head's up, there could be affiliate links ahead!
As a coach who started from scratch, I know firsthand how overwhelming it can be to juggle all the pieces of running a coaching business. For three years now, I’ve been using a system that completely transformed how I operate – the Coach Hub. Today, I want to share my journey and show you how this all-in-one solution helped me build a successful coaching practice.
You can snag the Coach Hub template here.
The Early Days: Chaos and Scattered Systems
When I first started my coaching business, I was a mess (and I’ll be the first to admit it!). I had:
- Client information scattered across different notebooks and apps
- Content ideas jotted down everywhere but never organized
- No clear system for tracking revenue or goals
- Weekly planning that consisted of hoping I remembered everything
I knew I needed to get organized, but as someone who’s naturally disorganized, I struggled to find a system that worked for me.
The Game-Changer: Creating a Central Hub
That’s when I developed the Coach Hub. I needed everything in one place – client management, content planning, revenue tracking, and project management. Most importantly, I needed a system that would grow with my business.
The hub became my second brain, handling:
- Weekly and quarterly planning
- Content calendar management
- Client CRM (perfect for when I was starting with under 10 clients)
- Revenue tracking and goal setting
- Standard operating procedures (SOPs)
Here’s How It Transformed My Business…
1. No More Recreating the Wheel
One of my biggest time-wasters was constantly recreating things from scratch. Now, everything has a home:
- Client testimonials are stored and easily accessible
- Marketing assets are organized and at my fingertips
- Bios and headshots are ready when needed
- SOPs are documented as I create them
2. Content Creation Became Manageable
The content calendar was a genuine lifesaver. Instead of randomly posting and hoping for the best, I now have:
- A clear view of my content pillars
- A planning system that works for my brain
- Templates for different platforms
- A way to track what works and what doesn’t
3. Data-Driven Decisions
I’m now tracking everything that matters:
- Revenue goals and actuals
- Email subscriber growth
- Social media metrics
- Client progress
The Weekly Planning Process Was the Game-Changer
The biggest game-changer? The weekly planning system. Every week, I sit down and:
- Review my goals
- Plan my content
- Organize my tasks
- Track my progress
This simple routine has kept me focused and moving forward, even as a naturally disorganized person. I used to start each week in my business not having a clue what to do next, because I wasn’t in the frame of mind to think about strategy at 9am on a Monday morning. I was in “do” mode.
My strategy and planning happens when my brain is free to ideate and think about my projects in the broader perspective of where I want my business to go.
It’s so important to separate your strategy time from your “work mode” time.
Looking Back and Forward
Three years later, I can honestly say this system has been the backbone of my business growth. It’s helped me:
- Stay organized without feeling overwhelmed
- Scale my business systematically
- Keep track of what matters
- Focus on what moves the needle
Whether you’re just starting your coaching journey or looking to get more organized, having a central hub for your business is crucial. It’s not about being perfect – it’s about having a system that works for you.
Leave a Comment